The challenge and power of governance belongs to the congregation.
Together, members participate in the democratic process to determine the direction, budget, and priorities of the congregation. In that process members follow a Simplified Roberts Rules of Order For more information visit: wikipedia.org link to Robert Rules of Order
We are a fully self-supporting, non-profit organization. This congregational polity is a cornerstone of Unitarian history and is treasured as both a right and a duty.
How to present an idea to your board
Board meetings are held on the third Tuesday of each month. To have items added to the agenda information must be received by the Friday preceding the Board meeting. Send to Board Secretary. Information should include committee or group endorsement/s, financial implications, requests for congregational resources such as use of space, staff, publicity etc. Ideally include minutes from the committee meeting where the proposal was discussed with a list of members who are in support.
Annual General Meeting
The Annual General Meeting is held in Hewett Centre usually in November. The Board of Trustees reports on the church year just ended and new board members are elected to replace retiring members.
The notice of meeting, nominating committee report, recommended board slate and proxy forms are emailed to all members as PDF files approximately one month prior to an AGM.
Who can vote?
Members who have joined 90 days prior or more can vote.
Who can attend?
We welcome anyone who is interested in attending including associate members (12 years and older)
What if I can’t be there?
You can submit a proxy form by email or sign and send with the member who will vote on your behalf. You can put two names on the form. Each member can only hold one proxy vote. So in the event the first person on your list already is voting on behalf of someone else or is not able to attend, you will still be represented.
Just cut and paste this into an email addressed to email@example.com with copy to firstname.lastname@example.org, board secretary and send from the email address that we have on file for you.
Unitarian Church of Vancouver – Proxy
The undersigned hereby appoints
[Name] ___________of [City] _________
or failing them
[Name] __________________of [City] ___________
as proxyholder for the undersigned to attend and vote for and on behalf of the undersigned at the Annual General Meeting of the Unitarian Church of Vancouver to be held on the 24th day of November, 2019, and at any adjournment of that meeting.
Signed this ____ day of ___________, 2019.
Member’s Full name:
UCV Bylaw 36:
Each member shall have one vote and votes shall be cast either in person or by written proxy. No person present may cast more than one proxy vote and no person shall be entitled to vote as a proxy unless such person is qualified by membership to vote in his or her own right at the meeting at which he or she acts as proxy.
The annual report lets members know what has been done during the year, both within the congregation and in the wider community, by the minister, the staff, and the many committees and groups. It also reports on the organizations sharing the UCV facilities. It’s an interesting read. Highly recommended.
Extraordinary General Meeting
A one-hour extraordinary general meeting is usually scheduled for June of each year to approve the proposed budget for the new fiscal year. All members are invited. Members who cannot attend are asked to send in a proxy form.
All members are emailed the proposed budget and a proxy form before the meeting. The proxy can be turned in to the office or given to an attending member. It can also be emailed; see above.