Our Governance

The challenge and power of governance belongs to the congregation.

Together, members participate in the democratic process to determine the direction, budget, and priorities of the church. In that process members follow a Simplified Roberts Rules of Order For more information visit: wikipedia.org link to Robert Rules of Order

We are a fully self-supporting, non-profit organization.

This congregational polity is a cornerstone of Unitarian history and is treasured as both a right and a duty.

How to present an idea to your board

Board meetings are the Third Tuesday of the month.


Board meetings are held on the third Tuesday of each month. To have items added to the agenda information must be received by the Friday preceding the Board meeting. Send to Board Secretary Karen Bartlett. Information should include committee or group endorsement/s, financial implications, requests for congregational resources such as use of space, staff, publicity etc. Ideally include minutes from the committee meeting where the proposal was discussed with a list of members who are in support.


“Because I am a member, I don’t just warm a pew – I participate in the process of being a church.”

UCV Constitution and Bylaws – version June 30, 2009

   News from Board of Trustees   

Upcoming Board of Trustees Events:

No Events

Annual General Meeting

The Annual General Meeting is held in Hewett Centre usually in November. The Board of Trustees reports on the church year just ended and new board members are elected to replace retiring members.

The notice of meeting, nominating committee report, recommended board slate and proxy forms are emailed to all members as PDF files approximately one month prior to an AGM.

These documents are also be posted here:

AGM Notice and Agenda-2016-11-13

Nominating Committee Report

Nominating Committee Report-2016

UCV AGM Proxy Form-2016-11-13

Annual Reports

The annual report lets members know what has been done during the year, both within the congregation and in the wider community, by the minister, the staff, and the many committees and groups. It also reports on the organizations sharing the UCV facilities. It’s an interesting read. Highly recommended.

Annual Report 2015

Annual Report 2014

Extraordinary General Meeting

A one-hour extraordinary general meeting is usually scheduled for June of each year to approve the proposed budget for the new fiscal year. All UCV members are invited. Members who cannot attend are asked to send in a proxy form.

All UCV members are emailed the proposed budget and a proxy form before the meeting. The proxy can be turned in to the office or given to an attending UCV member.

Pledge/Fundraising Reports

Capital Campaign Report 2015-2016

CanvassReport 2015